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You may have come across some BMS tenders that you think would be perfect for your business. You may have not tendered for work before, or not seeing results from your current tendering efforts. If this is the case, you’ve come to the right place!
This blog about BMS tenders will include what’s generally required and tips to formulate your tender response.
To ensure the maintenance of a Building Management System (BMS) is in optimum condition businesses will release BMS tenders. They are used to procure BMS services when a buyer cannot do it themselves. It is essentially outsourcing a need to a supplier/contractor.
The responsibilities of supplying BMS services for a contract could include the following:
Checking:
Testing:
You’ll likely have to include the following in your BMS tender response:
It’s worth noting if you need to submit more than one copy of this. Sometimes buyers will require you to submit multiple copies of not only the above but your tender submission. Therefore, you need to read the specification carefully to ensure you know what’s required. It’s important that you not only do this but also submit it in the format stated. Is this via email or tender portal? Are they hard copies or online? These are all things you need to note and ensure you adhere to.
It’s likely that for BMS tenders, you’ll be required to work to and be in compliance with certain legislations. These vary from tender to tender depending on the work and buyers’ requirements. These are typically noted in the tender documents as a guide. They may include, but aren’t limited to, the following:
You may or may not be required to include the following cost breakdowns for your BMS tenders:
Buyers could ask for 2 – 3 case studies of contracts you’ve worked on within the last 3 – 5 years. They should be similar in scope, scale and complexity to the proposed contract. A positive testimonial from previous satisfied customers always strengthens a response the word count permits.
Demonstrating how you overcome any unexpected challenges is also a plus. This allows you to show problem-solving skills and adaptability. All of which are key skills buyers look for. Buyers want to be reassured that you have experience and make them feel at ease reiterating your capability.
BMS tenders typically will offer the opportunity for a hopeful supplier to visit the site. These site visits are greatly beneficial to your response and it’s encouraged to participate if possible. They allow you to see the environment you’ll be working in with your own eyes. You may be able to pick up on information that you otherwise wouldn’t be able to. Site visits can enable you to produce more accurate pricing and gain some personal insight into the buyer.
You should put your all into writing a top-quality written response even if there is a greater weighting on price. Avoid overly technical jargon where possible and don’t assume that the buyer for BMS tenders know anything. Try and get your responses as close to the word/page/character count as possible. Your response should be clear and concise persuading the buyer that you’re the best business for the job.
You may not have the time or resources to write a winning tender response in house. Bid responses can be time consuming and you’ve already got enough on your plate running a business. We can help take the pressure off.
Our sister company, Hudson Succeed, have over 60 years of bid writing experience and an 87% success rate. They offer four bid writing support services that can help you win your next bid.
Our Tender Ready programme is perfect for those who have never tendered before. A Bid Writers will work with you to make sure you have everything you need in place to tender successfully. The 4-week programme offers your business:
If you’ve been tendering but aren’t seeing the results you want, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents, working with you to improve for future submissions. The Tender Improvement package also includes the above perks from Tender Ready.
Once you’ve found the perfect BMS tender for your business, why not send it to Hudson Succeed? Our Bid Writers will let you know what they need from you, providing you with a full Tender Writing breakdown. They’ll even submit it on your behalf.
If you’ve written your own tender response and need someone to double-check it for errors, Tender Mentor can help. The Bid Team will proofread your work for any inconsistencies, spelling or grammar mistakes. They’ll also ensure that it’s in line with the specification before you submit it.
Finding BMS tenders can turn into quite the challenge, taking hours out of your day. There are thousands of websites across the UK publishing multiple sector opportunities daily. Tracking down the right tender for your business can turn into a full-time job. Luckily for you, we have a solution.
Our Technology Tenders portal is updated daily with sector-specific exclusive, public and private sector opportunities. This time-saving tool combats the time-draining problem of trawling for technology leads. There’s no reliance on mislabelled CPV codes or algorithms.
Our Opportunity Trackers manually search and upload relevant opportunities from thousands of sites. You’re then able to filter and search the results by keyword, budget, location and more. This streamlines the process allowing you to focus on your business.
Bristol BMS Upgrade Phase 2
NHS South West – Acutes- South West- Budget: £300,000
Building Energy Management System (BMS) Maintenance
Newcastle University- North East- Budget: Undisclosed
GB-Bradford: BTHE2140 Maintenance Contract for BMS System
Bradford Teaching Hospitals NHS Foundation Trust- Yorkshire and Humber- Budget: £25,000
GB-London: ST20 – P212 SLaM BMS Controls and Underfloor Heating to Monks Orchard House
South London and Maudsley NHS Foundation Trust- London- Budget: £100,000
HRFCA – Dumbarton ARC – Boiler and BMS Replacement
Highland Reserve Forces and Cadets Association- Scotland- Budget: Undisclosed
We understand that you’re very busy. Even with our intelligent tracking system in place, the pre-bid admin can stack up. That’s why we recently launched Discover Elite. This upgraded feature eliminates all the frustrating time-wasting elements of tendering. The feature is broken down into two packages.
Both contain access to a maximum of two Discover portals. This is handy if your services cross over into another sector.
Contact us for more information.